北京招聘

职位描述：
JD of Executive Assistant & Office Manager



Summary of Position
The Executive Assistant portion of this position provides administrative support to the President of Thinkwell Asia in order to relieve her of as much of the administrative detail work as possible. Daily work-load contains a broad range of complex responsibilities involving confidential information, maintaining schedules, developing and reviewing travel arrangements, reviewing and evaluating mail, compiling reports, interfacing with production and administrative staff, furnishing information, scheduling meetings and preparing agendas, responding to routine correspondence, researching background material, and responding to visitors and telephone calls. Individual must exercise considerable judgment and discretion in completing assignments. Accompany the President to meet with the clients to interpret when necessary, establish and maintain good relationship with the clients.

The Office Manager portion of this position oversees administrative procedures and processes for the company; coordinates and directs administrative support functions for the company. Implement policies and procedures for production of documents, workflow, filing, ordering of supplies, records maintenance, and other administrative & clerical services. Uses independent judgment in completing activities and operates under general supervision. Directly participates in company administrative decision-making; establishes, implements, and enforces office policies and procedures, and sets workflow priorities and standards. Performs tasks which require advanced skills in organization and planning, in-depth knowledge of company operations and objectives. Supervises travel coordinator to make sure all company travel arrangements are properly done. Provides services to colleagues who travel from LA to Beijing. Keeps payment records of company petti cash and credit card. Negotiates good rate and service with the service providers, such as hotel, restaurants nearby, car Rental Company, air tickets agency, etc.


Primary Functions and Responsibilities
1. Provide both translation and interpretation services for the President and when necessary provide the same for other team members.
2. Forecast and resolve conflicts, arrange meetings and conferences.
3. Receive and screen communications to the President including telephone calls, mail, and e-mail messages. Provide assistance using independent judgment to determine those requiring priority attention; prioritize, channel, and facilitate communication to and from the Partners.
4. Travel with the President when needed.
5. Compose and prepare correspondence and organize presentation materials as directed.
6. Interface with executives and support staff for meetings, presentations, etc.
7. Develop and implement office systems and procedures to support the President’s needs while managing daily administrative operations of the company including establishing work priorities; assist in resolving problems related to the day-to-day operations of the company
8. Responsible for the overall operation of front desk reception and facility maintenance and functions as the primary liaison to maintenance team.
9. Plans and supervises the maintenance of the company inventories including but not limited to, office and kitchen supplies and storage rooms, keys and key distribution, dead file storage, off-site storage, etc.
10. Assist, track and coordinate special projects as assigned.
11. Manage support staff appropriately to handle the following:
a. Maintain appointment schedule and calendar for the President; schedule and coordinate meetings and take notes during both internal and client meetings.
b. Oversee and make travel schedules and plans, prepare and distribute itineraries.
c. Be the contact person with visa agency handling foreign employees’ visa and work permit, as well as assisting to handle residence permit.
d. Maintain central company calendar.
e. Collect required travel documentation, prepare and process expense reports in adherence to established travel policy guidelines.
f. Maintain filing system and conduct research as directed.
g. Research and negotiate with vendors and make recommendations for purchases and leases.
h. Supervise travel coordinator to support the office.
i. Other duties as assigned.

Expectations of Core Competencies:
1. Fluent in both Chinese and English, both translation and interpretation.
2. Ability to work with and maintain confidential and company sensitive information.
3. Excellent organizational and interpersonal skills, and possess the ability to efficiently support a busy executive.
4. In both Chinese and English, the ability to communicate effectively, both orally and in writing. Ability to write professional grade correspondence. Ability to effectively present information in one-on-one and small group situations to the general public and other employees of the organization.
5. Skilled in organizing resources and establishing priorities.
6. Ability to gather data, compile information, and prepare reports and demonstrate an ability to analyze and solve problems.
7. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several variables.
8. Ability to prioritize and stay focused and to effectively and efficiently handle multiple, simultaneous, and complex tasks and projects.
9. An entrepreneurial perspective.
10. Excellent business judgment and relationship-building skills.
11. Flexibility to adapt to changing needs and requirements and a willingness to handle any detail, no matter how small, to deliver results.
12. Ability to meet deadlines and respond positively to shifting schedules.
13. Employee development and performance management skills.
14. Ability to foster a cooperative work environment.
15. Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
16. Ability to analyze, develop, establish, and maintain efficient office workflow and administrative processes.
17. Team player who is matured, proactive, self-directed and collaborative; willing to work in an entrepreneurial environment where roles and titles are less important than results. In other words, willingness to do what it takes to make Thinkwell a success.
18. Client service orientation with self-initiative
19. Positive, willing to take challenges and improve. 举报 分享

我们的成员拥有丰富的背景和经验——他们曾经是迪士尼、环球、派拉蒙等类似公司的所有者或运营商，或者有过在此类公司工作的经验。我们不仅设计漂亮的图片，还将确保证我们的创意成果功能完善、运营顺畅并易于维护。
 
我们不是居高临下的所谓专业人士，而同时也是您项目的游客。作为消费者，我们热爱自己的产品；作为设计师，我们竭力打造一流的用户体验。当您的项目揭幕时，我们希望能像您的游客一样激动与惊喜。
 
从复杂的角度来说，我们的独特性在于我们与人才之间保持着的长期联系，即所谓“一日是Thinkwell成员，永远是Thinkwell成员”。积极的协作氛围和高度平等的工作流程不仅吸引全职员工，也促使我们的咨询顾问与***人才一次又一次地返回Thinkwell。我们善待创意人才，同样也受到他们的喜爱。
 
这种公司文化也延续到我们与客户的关系中——正是有了这些客户，我们才得以发挥我们的才能，做我们喜欢的工作；尊贵的客户是我们工作的缘由，我们很高兴可以帮助他们实现梦想。我们的大多数客户都是长期客户；他们认为Thinkwell团队是这个领域的专家，擅于创新，拥有世界级的前瞻想法——我们会请客户一起，融合他们的想法，使客户在本质上参与到整个设计过程中来。