(SLCMOL)西门子(中国)有限公司 基础设施与城市领域 轨道交通业务集团 秘书 北京(90399)(职位编号：90399)
西门子(中国)有限公司 交通与物流集团(MOL)
- 公司性质：外资(欧美)
- 公司行业：交通/运输/物流 机械/设备/重工
职位信息
- 发布日期：2012-12-24
- 工作地点：北京
- 招聘人数：若干
- 职位类别：经理助理/秘书
职位描述
Incoming and outgoing correspondence (mail/fax)
- Receive, open, sort all incoming mail
- Register/record incoming and outgoing correspondence
- Bring to the attention of department manager any important requests for action ensure despatch of outgoing mail
- Prepare documents for courier despatches
- Receive incoming faxes and distribute them accordingly
- Send out faxes for department manager
Time Management
- Update GM's working calendar; Organize/coordinate meeting schedule of GM; and prepare necessary documents for the meetings/events.
Travel organization for GM and other VIP visitors
- Book hotels, flights, transportations; Prepare travel expense report
Office administration work
- Order stationeries and pantry supplies; Keep the office facilities in good conditions and request service from in-house service groups; Organize driver's working schedule and other departmental issues.
Preparation of documents in assistance to department manager
- Prepare drafts of letters, memos, faxes, reports for the department manager upon request
- prepare minutes of meeting for meetings chaired by department manager upon request and ensure that it is distributed accordingly after approved from department manager.
Phone Calls
- Receive and forward phone calls for department manager
- Use technical possibility of telephone system properly
Filing
- Maintain an efficient filling system for the department
- Maintain a master index of files
- Handle all filling of incoming and outgoing correspondence to department manager
- Establish a system of tracing for all letters, memos or other correspondence which are typed or sent by the department
Target Agreement setting
- Responsible for timely collection of all signed agreements
- Upload actual achievements and generate final results
- Handle all daily appointments of the department manager. All appointments are to be properly made with date, time and place and confirmed with other attendees.
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