北京招聘

Job Purpose 职位目标

Responsible for delivering administrative & Secretarial support to Media Relations team in

Job Responsibilities职责描述

· Supporting the team of 4 staffs
· Event organisation

Provide logistic support for routine media engagement activitis, ad hoc media briefing and media conferences;
Coordinate media interviews and follow-ups;
Coordinate media visits;
Organise media appreciation activities.

· Travel Arrangement
Make arrangements for staff(s) as required for the required travel location. Arrangements can include: Visa requirements, flight bookings, transfer bookings, hotel reservations, office arrangements, relevant printouts, car rental service, etc.

· Visitor Arrangement

Make arrangements for visitors at the office, which includes preparing the agenda, organising site access, greeting & escorting the visitors as needed

· Data Management

Maintain & Update documents and databases for the team to share

· Agenda Management

MakeSchedule/calendar of staffs
Keep track of the whereabouts of staff in the department, registering absences
Keep track of availability of meeting facilities within the department location
Phone calls, voice mail, e-mails, faxes, reports, distribution list
Moniotor and manage the above items to respective parties, and following-up on items requiring actions.

· General Administrative duties
Media gifts, department records and files, purchase orders for business related servicces, staionary and others
Job Requirements 职位要求

· Fluent in English and native speaker of Chinese
· 2-5 years typically in skillpool of Business Administration is preferred
· Good communicator, both verbally and in writing
· Competent in use of office software such as MSWord, Powerpoint, Excel, Outlook, etc.

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