北京招聘

北京外企FESCO代某世界500强制药公司招聘市场助理

Major Accountabilities (Describe the main results of the job to be
achieved )
1. Policy compliance
1) Manage processes involved in implementing company policies and
regulations.
2) Make sure department compliance with company policies (i.e. expense
accounts, holidays, overtime, sick leave, . . .)
3) Monitor and help implementing changes in marketing relevant regulations
and policies of Novartis (NP4 / G3 etc.)
2. Organize Meetings
1) Reserve meeting rooms
2) Organizing and preparing agendas
3) Write meeting minutes
4) Maintenance of relevant databases for meetings and meeting documents.
3. Manage correspondence /databases / documentation
1) Screen, sort and distribute department internal and external correspondence.
2) Classify department heads correspondence.
3) Sent packages and documents by messenger (DHL…)
4) Maintain relevant databases.
5) Assist with expense reimbursement for department head and depart-ment team.
6) Manage all files and documentation with department head.
4. Coordinate communications within function
1) Answer all telephones for CD, make photocopies, send faxes.
2) Gatekeeper for telephone calls, replies messages and greets visitors.
3) Inform all department members of decisions made.
4) Ensures flow of information within department
5) Coordinate agendas of department
6) Control vacation days and keep travel overview for department team.
5. Manage travel arrangements
1) Make and confirm all travel plans for department head and depart-ment team (airline reservations, hotels, rental cars, pick-ups, curren-cies, . . .)
2) Arrange for travel visas.
6. Control expenses of cost center
Maintain control of department expenses and follow-up commitments.
7. Prepare presentations in MicroSoft Office (Ex-cel/PowerPoint/Word/Access)
Graphically design and prepare presentations for CD in appropriate soft-ware programs.
8. Control materials
1) Prepare and control materials for department.
2) Operates all office equipment.
3) Prepare annual fixed assets management proposal and execute against on the approval plan
9. Promotional activity support
1) Ensure on-time distribution of promotional aids and materials to re-gions
2) Warehouse management to minimum warehouse cost for promotional aid and materials in headquarter
3) Follow up headquarter ACC/MCC approval process for all central / regional promotional activities, ensure on-time approval
4) Support central brand team in organizing selected important promo-tional events
10. On board & off board management
Logistic management of on board / off board process of team members
11. Cross functional communication and coordinationCommunicate with cross functions, i.e. finance, purchasing, legal, etc., to ensure smooth progress of related process for the brand
12. Coach junior marketing assistant
Coach the junior market assistant in the category on SOP, filing, expense tracking and problem solving

Ideal Background (State the minimum and desirable education and experience level)
Education:
College degree above
Languages:
Good in English writing, reading, speaking and listening skills;
Teamwork spirit
Experience:
2-3 years of secretary or marketing experience.

简历投递邮箱：gracefesco@gmail.com

北京外企人力资源服务有限公司（简称FESCO）是中国第一家专业化人力资源服务公司，拥有30多年行业经验以及完备的服务资质。
FESCO在北京设有11家办事服务机构，在全国建立了60余家投资公司及分公司。作为中国人力资源服务行业的领跑者，FESCO目
前服务于来自上百个国家和地区的万余家客户以及在这些机构中工作的近60万名中外雇员。在华投资的世界500强企业中90％以上
选择了FESCO的服务。