北京招聘

职位描述：
I. Job Summary:

The qualified individual will have the following primary responsibilities:

A. Duties and Responsibilities

? Manage the site management team’s schedule and coordinate all travel-related activities
? Organize travel and hotel bookings for the site management team and designated departments
? Assist visitors to Shanghai with accommodation, set up office, calendar, events, etc.
? Coordinate with relevant departments and consolidate the site monthly report
? Organize and schedule internal and external meetings, incl. conference registration and conference calls
? Oversee and coordinate the reservation of main conference rooms on site
? Manage the requisition and payments for the general office
? Update the organizational charts and site contact list monthly
? Write minutes of internal/external meetings – issue action plan
? Communicate and follow-up activities with other departments
? Answers incoming calls and determines most efficient manner of handling or dispatching. May involve answering questions, conducting all necessary research for information related to the call or redirecting the caller to another department.
? Other administration supports to teams on site, per site management’s discretion

B. Principal Contacts
? Internal:
Site management team
Site employees
Office Admins at other CCLS APAC sites
Office Admins at other Covance China BUs
? External:
Vendors
Clients

C. Travel Requirements: No

D. Language Skills Required:
? Speaking: Yes English
? Writing/Reading: Yes English
? Strong Language skills both written and oral in English and Mandarin


II. Education/Qualifications:
Required:
? BA/BS
Preferred:
? None

III. Experience:
Required:
? Minimum 5-6 yrs in similar role;
? Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, etc.)
? Must demonstrate and understand the need for absolute discretion and sensitivity when managing confidential information in both written and oral form

IV. Competencies:
Required:
List the relevant level for each core or leadership competency required.
List all other required competencies.

V. Working Conditions:
Office environment 举报 分享

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