北京招聘

职位描述：
Position accountabilities

Diary and Meeting Management

? Provide timely, effective extensive diary management by prioritising and organising meeting with internal and external stakeholders throughout Asia Pacific region

? Brief CEO on daily issues and provide resolution where possible

? Ensure flow of daily operations in the business during CEO absence

? Assist in managing CEO’s day to make best use of time available

? Act as a ‘gate-keeper’ through understanding the requirements/ demands of the CEO and through this understanding; decide which scheduled events, meetings and calls are most appropriate for allocation of the CEO’s time

? Brief, coordinate and provide all key documents to the CEO to ensure all relevant information is provided prior to appointments, meetings, video/teleconferences

? Set, monitor and maintain deadlines

? Assist with presentations as required

? Preparation of meeting Agendas and recording and distribution of meeting minutes

Reporting

? Prepare, collate and distribute reports within required timeframes

? Ensure all outgoing correspondence, reports; submissions and briefings submitted to the CEO conform to presentation, style, format and content protocols

? Collation of monthly report for Asia Pacific region if needed

Professionalism and Confidentiality

? Maintain a high level of confidentiality in all dealings with the CEO both professionally and personally

? Safe keeping and systematic storage of the CEO’s files and records, with a high standard confidentiality

? At all times act as the ambassador for the CEO’s office

Team Work /Project Management

? To take a daily involvement in the CEO’s tasks/ projects

? Work as an integral part of the Greater China Team to attain the required objectives of the CEO

? Be prepared to assist other members of the organisation as required or requested

? Point of contact for all CEO’s direct reports and management team

? Liaise closely with other Personal Assistants/Executive Assistants within business

Travel and Event Coordination

? Coordinate and organise high level executive/ client events, meetings, workshops, seminars and related forums including arranging attendance of participants, venue including parking, transport and catering where appropriate and preparing and distributing relevant documents

? Proactively research new restaurants, venues etc

? Extensive co-ordination of all international and local travel arrangements

? Preparation of detailed itineraries and appropriate distribution if/when required

? Preparation of visa’s as required and monitor validity of visas

? Order foreign currency in a timely manner prior to international travel

? Reconcile travel bookings performed by the Travel Management provider to ensure compliance with the travel policy and contract

Administration Support

? Follow-up of all incoming mail and subsequent delegation to Regional CEO’s etc

? Maintain CEO’s various memberships

? Personal expense reconciliation

? Provide a full range of administrative support services, including filing and records management; faxing, mail, maintenance of registers/ databases, stationery ordering, photocopying, compilation of manuals and reports

? Other miscellaneous administrative tasks and tasks as directed by the CEO

Required Qualifications

? Fluent in both oral and written English and Mandarin;

? Ability to act with tact and discretion

? Minimum of five (5) years previous experience in an Executive Assistant role

? Demonstrated experience in secretarial or administrative support; including email and correspondence management and diary arrangements

? Strong & assertive communication skills

? Accomplished interpersonal & relationship building skills with a proven ability to influence managers within the business

? Excellent time management & organizational skills

? Proficient computer skills with strong skills in MS Office (Excel, Word, PowerPoint etc);

? Ability to work under pressure and meet deadlines;

? Ability to work independently;

? Proactive attitude towards work, with strong problem solving skills & the ability to take initiative on tasks without having to be asked

? Ability to think logically in structuring a document or implementing an action plan

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Allianz Global Assistance China
We help someone, some where in the world every two seconds.

Allianz Global Assistance is the world's leading assistance company. Our core strength is connecting people in need with professionals who can help-whether that is roadside, travel, emergency medical or home assistance.

In China we have more than 700 employees and around 10,000 service providers. With offices in Beijing, Chengdu, Shanghai , Guangzhou and Shenzhen, we are China's leading provider of roadside assistance and customer relationship management services to automotive manufacturers and international brands. We also provide travel and medical assistance services-we have a multilingual team made up of doctors and nurses who help travelers when they become ill or when they are injured away from home. Worldwide our specialist assistance group involves more than 13,224 employees working in 34 countries.

Together with customers and sales partners, our parent Allianz is one of the strongest financial communities in the world with total of 148,000 employees and operations in 70 countries.

As the world's leading assistance company, helping is in our DNA. And we don't just help our customer; our caring nature extends to our employees, too. So if you live to help others and would like to work in an international network that offers nurtured career progression and really cares about its employees, contact us today and join our global family.

Everyone is welcome to apply, regardless of gender, national origin, age, religion, possible disability, sexual orientation or philosophy of life. Allianz Global Assistance is Equal Opportunity Employer.

More information about global family can be found at: www. Allianz-assistance.com.cn
If you are interested in our opening positions, and willing to join our global family, please send your resume to: hr@allianz-assistance.com.cn.

安联全球救援中国

每两秒钟，我们就在世界上的某个地方帮助一个人。
 
安联全球救援是世界领先的救援公司。我们的核心竞争力就是将有需要的人们和我们的专业救援人员联系在一起——不论在道路上、旅途中、紧急医疗事故发生时还是日常生活中。

在中国我们拥有超过700名员工和近一万家服务供应商。我们的办公室分布在北京、成都、上海、广州及深圳。我们是中国市场领先的道路救援服务商，为车厂和众多国际品牌提供道路救援以及客户关系管理服务。我们还提供旅行保险产品和医疗救援服务——我们拥有多语种服务的医护人员，他们为遭遇突发疾病或意外伤害的旅行者提供及时的援助。

在世界范围内我们拥有13,224多名员工分布在34个国家为我们的客户服务。我们的母公司德国安联集团是全球实力最强的金融集团之一，她在70个国家拥有148,000多名员工。

作为全球领先的救援公司，帮助他人是我们的使命。我们是关心员工，乐于助人的企业。如果您乐于助人而且愿意在充满挑战且关心员工的国际化公司工作，欢迎加入我们的全球大家庭。

我们欢迎所有人，不在乎您的性别、国际、年龄、信仰、是否伤残、性取向或者人生观。安联全球救援对所有员工提供平等机会及待遇。

请登录我们的官网了解更多信息：www.allianz-assistance.com.cn

如果您愿意加入我们全球大家庭请将您的简历发送至：hr@allianz-assistance.com.cn